How to use a cash register correctly. Requirements for cash registers. Cash register equipment for pharmacies

Cash registers are used to record payment amounts and to process cash during the business day. There are many types of cash registers, including electronic cash registers, iPad cash registers, and other computer-based cash registers. Although each cash register has a number of features, they are all similar in operation.

Steps

Part 1

Install your cash register and connect it. Place the device on a solid, level surface. Ideally, a countertop with space for customers to place items is ideal. Plug the cash register directly into the outlet (do not use an extension cord).

Insert batteries. They provide backup memory for the cash register in the event of a power failure, and the batteries must be inserted before programming any functions of the machine. Remove the receipt paper compartment cover and locate the battery compartment. You may need a small screwdriver to unscrew the cap. Install batteries according to the instructions on the device. Reinstall the battery compartment cover.

• Sometimes the battery compartments are located under the paper roll compartment.
• Replace batteries once a year to keep them working properly.

1. Insert a roll of receipt paper. Remove the receipt paper compartment cover. Make sure the end of your paper roll has a straight edge to make it easier to insert into the paper feeder. Insert a roll of paper so that it fits through the front of the cash register so you can tear off receipts for customers. Press the FEED button so that the cash register catches the paper and passes it through.

   Unlock the cash register. There is usually a key for it that locks the cash register for security. Don't lose this key. You can simply leave it at the cash register so that you can easily find it and lock the cash register drawer if necessary.

   Turn on the cash register. Some machines have an ON/OFF switch on the back. Others have a key on the front at the top. Turn on the device or turn the key to the REG position (cash register mode).

   • Newer cash register models may have a MODE button instead of a regular key. Press the MODE button and scroll to REG or operating mode.

2. Program your cash register. Most cash registers can be programmed to group similar items into categories. These categories, or sections, may also be taxable or non-taxable. You can also set the time and date.

   • The programming function is usually started by turning the key to the PROG or P position, or by pressing the mode switch button to PROGRAM mode. Other machines may have a manual lever under the paper cover that must be set to Program mode.
   • Many of the cash registers have, at least, 4 buttons for taxes. They can be programmed for different tax rates depending on whether you pay a flat tax like some US states or have other types of taxes such as GST (Goods and Services Tax), PST (Provincial Sales Tax) or VAT rates (depending on your location).
   • Follow the specific instructions provided in your cash register manual to set up these features.

   Part 2

   Carrying out a sales operation

   1. Enter the security code or password to use the cash register. Many cash registers require you to enter your service number or other security code to use them. Service numbers are useful because they make it possible to allocate each purchase to a specific employee. This is useful for tracking sales and identifying errors.

      Enter the amount of the first item. Use the numeric keypad to enter the exact amount in rubles. Typically you do not need to enter the decimal separator as the cash register will do this for you.

      • Some cash registers use a scanner so you don't have to manually enter the cost of an item each time. The scanner reads the barcode and automatically enters product information. In this case, you do not need to select a partition in the next step.

   2. Click the appropriate department button. Most cash registers require you to press a button after entering an amount that will categorize the item into a specific sales category (such as clothing, food, etc.).

      • Keys for sections can be programmed as taxable or non-taxable. Check your machine's manual for instructions on how to program tax rates to the appropriate keys.
      • Look at the receipt: press the arrow or the SUBMIT button to move the paper up so you can read the entire amount written on the receipt.
      • Each item you add will add up to the total, which is usually displayed on the reader or screen.

   3. Add any required discounts to the price. If the item is on sale, you may need to enter a discount percentage. Enter the price of the item, click the section button, enter the discount amount as a percentage (for example, 15 would mean 15%), and then click the % button. It is usually located on the numeric keypad, on the left.

      Enter amounts for the remaining items. Use the number pad to enter the exact cost of each item. Don’t forget to press the corresponding section button each time after entering the cost.

      • If you have multiple copies of the same item, enter the number of those items, then press the QTY button, then the cost of one such item, and then the corresponding section button. For example, if you have 2 books for 6.99, click 2, then Qty, then 699, and the section button.

   4. Click the preliminary amount button. She gives out total cost introduced goods. The button will add all the necessary taxes that have been programmed into the section buttons.

   5. Find out how the buyer plans to pay. Customers can pay with cash, credit card or check. You can also accept gift cards and certificates, which are most often counted as cash.

      • Cash: Enter the amount of cash you received and click the CASH button (usually the largest button at the bottom on the right side of the cash register key set). Many cash registers will tell you how much to give the customer in change. However, not everyone does this, and you will have to do all the calculations in your head. Once the cash register opens, you can deposit cash or a check and count your change.
      • Credit card: press the CARD button and use the terminal to pay with cards.
      • Check: Enter the exact amount on the check, click the CHECK or CHK button, and place it in the cash register.
      • To open the cash register, you do not have to make a sale, you can click the NO PURCHASE or NP button. This function can be protected by the manager, and can request his code to put the cash register into NO PURCHASE mode.

   6. Close the cash register. Always close the cash register immediately and do not leave it open. Otherwise, theft may occur.

      • Always empty or put away the cash register at the end of the working day and store it in a safe place.

      Part 3

      Error correction

      1. Cancellation of sale. If you mistakenly entered the wrong price for an item, or the buyer decides they don't want to buy it after you've listed it, you may need to cancel the item or sale. It is removed from the provisional amount.

         • Enter the amount, click the section button, click the CANCEL button to remove it from the total. You must delete an item before adding a new one. Otherwise, you will need to make a subtotal, click the CANCEL button, then enter the exact amount entered by mistake, and click the section button. This way the erroneous amount will be deducted from the subtotal.
         • If you need to completely cancel the sale of several products, go through each one and cancel them individually.

      2. Return of purchase. If the buyer wants to return the product, you need to take this into account total amount the day before giving him the money. To return your purchase, click the RETURN button. Enter the exact cost of the item and click the corresponding section button. Click the subtotal button, then the CASH button. The cash register will open and you can return the money to the buyer.

         • Certain buttons and functions, such as refunds, can be blocked for use only by the manager. To switch the cash register to cancel or return mode, you may need to enter a manager code.
         • Check with your supervisor for the applicable return and cancellation policy.

Working with a cash register requires certain skills. The cashier must know all the intricacies of working with a cash register, be able to fill out the cashier-operator log, take Z and X reports and, of course, have experience in closing a cash register.

How to operate a cash register

Preliminary preparation of the KKM for operation is carried out by a specialist from your technical service center (TSC). When putting the cash register into operation, cashiers are present - financially responsible persons. A representative of the central service center checks the serviceability of the cash register, tests it in operation and enters data for the required receipt details.

Working with cash registers can only be entrusted to employees who have undergone special training (for example, at a central service center or simply in the process of being inducted into a position). An agreement on full financial responsibility must be concluded with cashiers. If you are a director or an individual entrepreneur, you can personally work at the cash register.

Responsibilities of the director and cashier when working with cash registers

Before you start working with the cash register, the key to the cash register is kept with you. Before starting work, you, your deputy, the administrator on duty or the chief (senior) cashier (depending on the size of your business) give the cashiers against receipt:

• keys to the cash register and cash drawer;
• bills and coins for change;
• necessary accessories for operating and maintaining the cash register (receipt tapes, ink ribbon, tools such as cleaning brushes and tweezers for removing stuck tape).

In addition, before working at the cash register, you or your authorized representative are obliged, together with the cashier:

• check the readings of sectional and control counters with the data in the cashier-operator’s book for the previous working day;
• enter this data in the book for the current day and certify with your signatures;
• draw up the beginning of the control tape - indicate on it the type and number of the cash register, the date and time of start of work, meter readings;
• close the lock on the cash meter readings;
• Make sure the cash register is in working order and ready for use.

After that, you give the cashier the keys - he can start working.

How to create an X-report in KKM

The X-report shows which transactions were carried out and for what amounts, and allows you to control revenue. The cashier takes out the first X-report at the beginning of the day, after he connects the cash register to electricity, makes sure that the numerator shows zeros, threads the receipt and control tape, checks the date and, if necessary, corrects it manually. The X-report at the beginning of the day will coincide with the data from the cashier-operator’s journal (form KM-4) for the previous day.

You can shoot not only a full X-report, but also separately for each department or product, as well as for cashiers. You can request such a report any number of times during the day - for example, at the end of each shift. Unlike the Z-report, the X-report does not reset revenue.

When outputting the X-report, its data is reconciled with the actual amount of revenue in the cash drawer. The last X-report is taken at the end of the day during the final reconciliation of revenue (during collection).

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How to operate a cash register

At the beginning of working with a cash register, the cashier punches several zero checks to check the serviceability of the cash register. Make sure that your cashiers calculate and announce to customers the total amount of the purchase, specify the method of payment (cash or card), and if suddenly the cash register does not accept cards, they warn customers about this. Also make sure that cashiers give customers receipts if you don't want to be fined.

When is an act in form No. KM-3 needed?

An act on the return of funds to customers in the KM-3 form is drawn up in one copy at the end of the day when the proceeds are handed over. The cashier signs it, and you approve it. Act KM-3 will be needed only if:

• the customer refused the purchase and issued a return;
• The cashier made a mistake.

In the second case, the cashier must promptly knock out the correct check and give it to the client. A check with an error is canceled and filed with the act (since checks quickly fade, it is better to copy them immediately).

Form KM-3 includes information about the cash register, the cashier, and your accounting program. The act also includes the number and amount of each check.

Closing the cash register. How to create a Z-report in KKM

At the end of the day, you need to check the receipts at the cash register with the cash register readings. You can do this using the X-report. Then a cashier's Z-report is compiled, which contains:

• control register data at the beginning and end of the day;
• amount of revenue;
• information on the total amount of money and checks returned to clients, canceled checks;
• information about discounts.

The cashier will not hand over the proceeds until the Z-report is completed. The end of the control tape (printout) of the Z-report is signed, it indicates the type and number of the cash register, readings of control counters, amount, revenue, date and time of completion of work. Based on this report, other reporting forms are filled out - for example, a cashier-operator log.

Cashiers hand over money and a cash report in form KM-6 to the senior (chief) cashier. If you have one or two cash registers, the proceeds are handed over directly to the collector. Then the cashier needs to fill out the log, check the condition of the cash register and prepare it for tomorrow, disconnect the cash register from the network, cover it with a cover and hand over the keys to you against signature.

How to fill out the cashier-operator log

The rules for keeping a cashier-operator's journal are similar to the rules for filling out a cashier-operator's book that was used before. A log is created for each cash register separately or one common for all cash registers.

In general, this register is maintained in form No. KM-4, but it is allowed to fill out the cashier-operator’s journal in the abbreviated form No. KM-5 if the cash register is installed on the store counter. Waiters at catering outlets also use the KM-5 uniform.

Entries in the cashier-operator's journal are made in ink or ballpoint pen, without blots, corrections are certified by the signatures of the cashier and management (that is, your autograph).

If one journal is kept for all cash registers, entries are made in the order of numbering of cash registers. Naturally, all information is entered in chronological order.

The magazine, along with other important documents, for example, a cash register passport, should be kept with you.

The journal is filled out daily after the Z-report is taken at the cash register. It contains data on revenue, checks returned by clients, and the number of zero checks per day or per shift. The journal also reflects information about shortages or surpluses if the results of the amounts on the control tape diverge from the revenue.

Details

Becoming a cashier is not that difficult. The key thing to do is learn how to handle the cash register. Training a cashier on a cash register, however, is short and simple. But it is mandatory.

Every entrepreneur working with cash must have a cash register installed. This is what current legislation requires.

Even individual artisans must register their sales through cash register systems, not to mention large stores and retail networks, be it grocery hypermarkets or large stores household appliances, car showrooms, etc. Accordingly, someone must work with the cash register. As a rule, this is done by a specially designated employee - a cashier.

Where can I get training to operate a cash register?

Many retail enterprises conduct cash register training on their own. Any person who has the desire to master this technique can master this wisdom. Learn this long years no need, a week’s practice under the guidance of an experienced employee and the newcomer will be able to begin performing his duties independently.

There are no special restrictions for applicants for this position, but, basically, it so happens that women work at the cash register. This is due to the fact that women often need such unskilled work, since it is not always possible to find another job with the same benefits.

Advantages of working as a cashier: work within walking distance from home, rich supply on the job market, low starting requirements for experience and qualifications, while being quite competitive wage, the opportunity to work shifts and have free time, the opportunity to master related specialties, such as accountant, merchandiser, salesman. As you can see, training a cashier to work behind a cash register is not difficult; there are many advantages to such a profession.

However, there are also disadvantages. It is necessary to constantly maintain concentration, be attentive, welcoming and friendly.

The disadvantages also include the fact that the routine duties of a cashier are quite monotonous. Before starting work, the cashier must: check whether the cash register entrusted to him is working, set the date and time, reset the cash register. Also, before starting work, the cashier must knock out several zero checks, thereby checking the functionality of the printing mechanism. At the end of the work shift, the cashier resets the cash register and hands over cash to an authorized employee or collector.

It is important to understand that cash register training involves more than just keystrokes. During the learning process, future employees learn that the cash register needs servicing.

The cashier enters the readings of the cash register into the cash book and confirms their correctness with his signature. Each new roll of control tape must also be decorated - the device number, date and control register data are indicated on the tape. At the beginning of the working day, there should be small change in the cash register, which the cashier receives from the person in charge. You also need to know and be able to do all this.

What should a cash register cashier know?

IN qualification directory professions, the knowledge that a cash register operator must have is listed:

• Know the design of the cash register and the rules of its operation, be able to perform settlement operations on the cash register various types;
• Be able to recognize signs of malfunction and eliminate minor breakdowns;
• Know and comply with the regulatory legislation on the use of cash registers in cash settlements with customers;
• Know the signs of solvency of money;
• Ensure service safety.

There are two mandatory conditions devices for the cashier position. Those who work with a cash register must sign a liability agreement and before starting work they must learn how to properly operate the cash register. If the first is achieved easily, then to gain knowledge you need to learn.

Training in working with a cash register at courses

If you want to get a job in an organization that does not provide preliminary training for new employees, it makes sense to undergo cash register training at short-term specialized courses conducted by cash register and equipment service centers. Having received a cashier's certificate, you can expand the range of possible jobs.

Upon completion of the course, the cashier knows the work procedure thoroughly, the action algorithm looks something like this:

The cashier clearly states the amount calculated for the purchase, receives money from the buyer according to the value indicated on the price tag, enters the purchase price into the cash register, in accordance with the operating rules, prints a receipt, clearly states the amount of change due, and issues it along with the receipt to the buyer.

Cash register training is carried out, for example, by such centers as: “MaxMaster”, TsTO VESTOR, service center for technical maintenance of cash registers Garant Service, LLC “Service-KKM” and many, many more.

After undergoing instruction in such a center, you will master the necessary skills, learn basic operations on a cash register, and understand whether such work is suitable for you, since in practice you will be able to more clearly imagine the work process. It cannot be said that the work of a cashier is very interesting, but it is worthy of respect and has a lot of advantages. This might be just what's right for you.

It is impossible to imagine trading without a cash register. The interests of buyers and the peculiarities of the state's tax procedures require control over the trading process, which is why cash registers are needed. There are no plans to eliminate these orders in the future; moreover, tax policy in Russia in last years is becoming stricter, the role of cash registers is increasing. This is explained by the fact that the market economy is replacing the former Soviet one, and the non-state sector is growing. Cash registers are one of the main tools of the state to control the income of the population and, accordingly, the payment of taxes. How does a cash register work?

What is a cash register?

A cash register is a sample of office equipment, the activities of which are strictly limited by Federal Law No. 54 of 2003. This is the leading legal document, with the help of which power financial structures checking the process of settlements between a businessman and clients.

The most important feature of cash registers (cash registers) is the principle of its operation, which allows tax authorities to exercise control. It's about about the presence of fiscal memory in the devices, the entrance to which is locked with a password. The prohibiting code is known only to employees of the tax structure, so the businessman is not able to independently convert the information registered by the cash register.

Repair of cash registers is carried out in specialized organizations that have permission from the state. But you can select and install the device yourself.

Classic cash register

The Mercury 112 cash register has gained a place in the market due to its simplicity and usefulness. And a little later, another development was presented - “Mercury 115”. The operating procedure on the new device was the same as before, but the dimensions were reduced, it became possible to work on a battery rather than from the mains, and the new printer made it possible to receive receipts on a more spacious tape. "Mercury 115" has turned into almost a people's cash register. 90% of the capital's stores are equipped with just such a reliable and most in-demand device today.

Then the Mercury 140 cash register appeared. The device had great functionality and a wide screen, but the cost of the device turned out to be too high.

Among the types of cash registers presented, the last device in this series, “Mercury 180K,” deserves attention. All the functions built into earlier models were retained, in addition, the model received record-breaking minimum dimensions. This cash register easily fits in the palm of your hand. It was liked by businessmen whose activities lay in the field of mobile business. The device was easily attached to the belt, it could be quickly brought into working condition. How does a cash register work?

Instructions

The operating principle of the device simplifies the cashier’s work with money as much as possible. How does a cash register work? The cashier simply enters the purchase amount, or this indicator is calculated automatically after scanning the barcodes of all products and pressing the corresponding key. When paying in cash, a cash register opens to issue change; when paying through a terminal, the machine transmits the data to the bank terminal, through which payment is made.

Who is temporarily exempt from the cash register under the new edition of Federal Law No. 54?

Despite the rigidity of the state with which it controls the income of businessmen, there is a whole category of individuals and organizations that, until recently, may not have used cash registers. These are individual entrepreneurs and organizations that use UTII, companies operating on a simplified taxation system, individual entrepreneurs using a patent taxation system.

The listed persons may not have understood the operation of the cash register and kept regular records on paper.

Changes in terms

In 2016, a new version of Federal Law No. 54 was adopted, which reduced the number of “beneficiaries”. In particular, all of the above business structures and a number of other organizations specified in the law, from 1.07. In 2018, a cash register should be installed, with the ability to transmit data from receipts online. This is required to control cash and settlement operations by the tax structure.

Online cash registers

How does an online cash register work? According to the new version of Law No. 54, soon all trade in the country should switch to using cash register equipment online. New style cash register:

• makes a QR code and a link on the receipt,
• sends electronic copies of checks to OFD and clients,
• has a fiscal drive in the housing,
• works without difficulty with accredited OFD.

All approaches to online cash registers are noted in the instructions for cash registers. These standards are strictly mandatory for working with any cash registers from 2017. Online cash registers are not always completely new cash registers. Everything could be much simpler. After all, there are several types of cash registers. Many businessmen continue to use devices purchased earlier.

New and already operating cash registers are included in a special register of cash register models and are marked by the Federal Tax Service.

The trading process at the online checkout now looks like this:

1. The client deposits money for the purchase, the online cash register prints a receipt.
2. The check is deposited into the fiscal drive, where it is stored.
3. The fiscal drive records the check and forwards it to the OFD.
4. The OFD receives the check and sends a response signal to the fiscal storage device that the check has been recorded.
5. OFD processes the data and sends information to the Federal Tax Service.
6. When necessary, a company employee sends an electronic check to the client.

"Beneficiaries"

The following are exempt from trading using cash registers:

• representatives of small businesses working in the shoe repair industry;
• traders in unequipped markets;
• sellers of goods "from hand";
• kiosks with periodicals;
• Russians renting out their homes;
• companies that work with non-cash payments;
• securities lending firms;
• public transport workers;
• organizations Catering in educational institutions;
• religious organizations;
• sellers of handicrafts;
• postage stamp sellers;
• businessmen in areas that are difficult to reach (a list of such areas is compiled by local authorities).

Selecting a device

According to the new law, most businessmen need to purchase and register new cash registers that meet state requirements. Only the equipment noted in the state register. The device is required to display details on the receipt that can be allocated in each area of ​​activity. Therefore, you need to understand in what area the cash register will be used. The cost of cash registers also has a certain impact, since it has a different range.

To use cash register equipment, you must enter into an agreement with the company that will carry out technical support. Without this agreement, the device will not be registered. Without registration, this device cannot be used. Eliminating cash register errors is also the task of the central service center.

Requirements for cash registers

The cash register is used by the entrepreneur to carry out settlement transactions and must meet the following requirements:

• have a case with a serial number;
• a clock with the correct time set must be fixed in the case;
• a mechanism for fixing fiscal documents (in the case or separately from the device);
• the device must provide the ability to install a fiscal drive in the housing;
• the device must transmit information to the fiscal drive located in the housing;
• the apparatus must ensure the creation of fiscal documents in in electronic format and their transmission to the operator immediately after entering the information into the fiscal storage;
• print fiscal documents with a two-dimensional bar code (QR code no less than 20x20 mm in size);
• receive confirmation from the operator of the receipt of the data that was transmitted;
• the device must provide the ability to obtain fiscal material contained in memory for five years from the end of work.

The cost of a cash register with an Internet connection averages from 25 to 45 thousand rubles. Servicing of fiscal data operators - from 3 thousand rubles. in year. This amount includes the repair of cash registers in the event of their breakdown.

Documents for equipment registration

To register a cash register, the following documents are required:

• an application in an approved form for registering a cash register;
• device passport received upon purchase of the cash register;
• agreement on maintenance with the cash register supplier or with the central service center;

Documents must be sent to tax authorities in originals, otherwise they will not be accepted.

Individual businessmen (IP) register a cash register in tax organization at the place of registration. Companies should contact their place of registration. If there are separate divisions and they use cash register, then registration is required with the tax authorities at the location of the branches. U large companies these could be dozens of settlements.

If documents are submitted by a representative legal entity, then there must be a power of attorney certifying the right of this person to perform certain actions on behalf of the organization.

Inspection of the cash register and its verification

On a certain day, a new cash register with attached tape, power supply and cords must be brought to tax authority. Fiscalization is carried out by a commission consisting of: a tax inspector, an employee of the central service center, and a representative of the taxpayer. They check the data entered by the central service station employee into the cash register: full name of the individual entrepreneur (name of the organization), tax identification number, purchase price, date and time of its completion, serial number check.

Next, the cash register is fiscalized, that is, it is transferred to the fiscal mode of operation. The tax inspector enters a special digital code that protects the fiscal memory from hacking, after which the central service specialist installs a seal on the cash register. The tax inspector must make sure that the cash register is in good working order, then registers the device in the accounting book, makes notes in the passport and academic certificate, certifies the cashier-operator’s log and issues a cash register registration card. The cash register is ready for use and can be used.

To analyze the settings, the commission takes a test check for forty-nine kopecks and receives a Z-report. Based on the results of fiscalization, the following records and documents are created:

• the data in the cash register logbook about the receipt of an identification number by the device is noted;
• certificate of absence of device meter data in form KM-1;
• trial check;
• Z-report and fiscal report for forty-nine kopecks;
• ECLZ report for the same amount.

When it is not a cash register machine that is registered, but a stationary payment device, on-site fiscalization is carried out at the location of the device.

Re-registration

Re-registration of a cash register is necessary in the following cases:

• replacement of fiscal memory,
• changing the company name or full name of the individual entrepreneur,
• changing the address of the device installation location,
• CTO changes.

To re-register a cash register, you need to contact the tax office with an application drawn up in accordance with the form specified by law, the cash register registration card, its passport, and the conclusion of the central service center (if available).

The tax inspector personally inspects the device for serviceability, integrity of the case and the presence of seals, after which he makes a note about re-registration in the passport and registration card. The presence of a representative of the central tax service center and the taxpayer itself is also required.

For reference entrepreneurial activity in the field of trade, according to the legislation of the Russian Federation, it is necessary to have a cash register that issues checks and stores information about the actions performed. This data must be transmitted to tax office. Since February 2017, the Federal Tax Service has obligated most Russian entrepreneurs to install online cash registers. From July 2018, absolutely everyone must switch to working with such equipment. Faced with innovations, many asked questions about how an online cash register works, what it is and how it differs from conventional cash register technology. Those who switched to new system a year ago, we may have already sorted out these issues. But beneficiaries for whom a delay in the transition to working with online cash register systems was provided (entrepreneurs on UTII and the patent tax system) have yet to understand the essence of the innovations.

What is an online cash register

An online cash register is a cash register that is equipped with a built-in fiscal drive that is capable of transmitting information about financial settlements to regulatory authorities in real time. When a monetary transaction is made, the data is immediately sent to the tax service and stored on its computer servers. Such equipment only works if you have access to the Internet.

What does an online cash register consist of?

To understand in more detail the principle of operation of such equipment, you need to know what main components it consists of.

It is based on three parts built into the case with buttons on the outer surface:

1. A device designed for printing receipts.
2. Fiscal storage. It ensures the signing of checks, their encryption for the fiscal operator and decryption of data from him.
3. LAN card. It provides the ability to connect the cash register to the Internet. It has special connectors for connecting cable or wireless Internet.

Working with online cash registers

Not everyone knows on what principle the online cash register works and how data is transferred to the Federal Tax Service.

How the online cash register works:

1. The seller, calculating the buyer, enters the amount using the keyboard and presses a button to print the receipt.
2. The amount entered in the receipt and other information related to the sale (name of product, quantity, etc.) are transmitted in encrypted form to the fiscal data operator. This is an intermediary with whom the entrepreneur enters into a service agreement.
3. The operator checks the information and confirms its receipt.
4. The fiscal operator sends the same information to the Tax Service, and it is stored there for at least 5 years.

The whole process takes a few seconds, as the system works automatically.

Important! The entrepreneur signs an agreement with the fiscal operator after purchasing the online cash register, when installing it. The service company must be accredited by the tax service.

Requirements for the online cash register

The Tax Service maintains a special register of online cash registers approved for use. This list can be viewed on the official website of the Federal Tax Service. This list includes equipment that meets state standards. Entrepreneurs need to know the following when purchasing cash register equipment: modern requirements, which are presented to online cash registers in accordance with Article 4. Federal Law No. 54-FZ dated May 22, 2003 “On the use of cash register equipment...”:

1. The case must have a serial number designation.
2. A receipt printing device must be installed inside.
3. The device must have a clock capable of displaying real time.
4. The device must support the operation of the fiscal drive and the transfer of entered information to it.
5. The device must support the function of generating fiscal documents in electronic form.
6. The cash register must support printing paper checks (an exception for online stores, since they send checks in electronic format).

How do online cash registers differ from old-style cash registers?

The main difference between new generation cash registers is that they support the function of connecting to the Internet and transferring data from the fiscal drive to the tax service. But there are several more significant differences that provide them with advantages over old cash registers. A comparison of the differences is given in the table below.

Thus, new generation devices are capable of transmitting information on financial calculations to the tax service via the Internet. There is no longer any need for maintenance from the centralized service center. This ensures a reduction in on-site tax audits of entrepreneurs. Also, a check issued by online cash desks contains a maximum of information that ensures the protection of the rights and interests of consumers.

How to use the online cash register

To start working with online cash registers, you first need to buy a device and register it with the Federal Tax Service. To avoid subsequent problems, it is important to understand how the process occurs and where to start:

1. You buy a cash register that is included in the official register of online cash registers approved for use.
2. You sign an agreement with a fiscal data operator accredited by the tax service.
3. Register the model online through the OFD or Federal Tax Service website.
4. Set up the device for operation (connect the Internet to it).

Step-by-step instructions for working at the checkout are as follows:

1. The seller counts the amount of purchases, displays the total and receives money from the consumer in cash or non-cash form.
2. The required amount is entered at the checkout.
3. A receipt is printed and issued to the buyer without fail.
4. At the client's request, the seller generates an electronic check.

At this moment, the fiscal operator receives information about the transaction performed, and then stores it on his server. Once a day, he transmits all data to the tax service.

How to receive an electronic check:

1. The buyer provides information about a telephone number or email address.
2. An electronic receipt is generated and a link to it is sent to the buyer.
3. The data can be decrypted by scanning the QR barcode contained in each receipt. To do this, a special application from the Federal Tax Service must be installed on your smartphone.

If an erroneous receipt is generated and it has already been printed, nothing can be changed. The data will be sent to regulatory authorities. In this case, it is necessary to complete a return operation, which is also transferred to the Federal Tax Service. Such erroneous receipts must be retained and submitted to the Internal Revenue Service upon request.

At the beginning of working hours, the cashier must open a shift by printing a shift opening report, which indicates the date and name of the cashier. At the end of the working day, you need to carry out the shift closing procedure. During the procedure, data on the closure of a shift, the number of checks, the amount of transactions, types of transactions (cash or bank transfer), etc. are transmitted to the OFD. The menu for different cash register models is different, but the principle of operation is the same for all.

To make the use process more clear, watch the video instructions for working with online cash registers.

Video about online cash registers

Cashier job description

Activity individual entrepreneurs and organizations are controlled by the tax authorities online, so making mistakes when working with the cash register is highly undesirable. This may raise a number of questions on the part of controllers and lead to an on-site inspection.

For financial and settlement transactions financial liability is borne by the cashier or salesperson. When hired by an individual entrepreneur or other institution, they are trained to work with the cash register, and upon registration, they are given job description for reference. According to many employer policies, a cashier's responsibilities include the following:

1. Correct calculation of buyers.
2. Mandatory delivery of change in full.
3. Careful handling of funds.
4. Settlement with buyers controversial issues(return of goods and money).
5. Collection and delivery of collections.
6. Control over the workplace (the presence of unauthorized persons at the cash drawer must not be allowed, leaving workplace, work without a receipt tape, etc.).
7. Opening shift.
8. Closing the shift and transferring proceeds to the appropriate persons.

Responsibility for funds, their surplus or shortage lies with the cashier. If mistakes are made, management has the right to impose fines in accordance with the internal regulations of the organization.

Working with the online cash register is easy and simple. For the seller and ordinary consumers, the process of exchanging information with regulatory authorities is invisible, so in reality everything looks as usual.